All NDASFAA members are encouraged to volunteer for a RMASFAA 2010 Commmittee.  Please indicate your 1st, 2nd, and 3rd choice of committees.  All chair, co-chair, and committee duties are listed below.  Once you have decided which one you would like to become a part of, please submit the form! Thank you for your participation!

Conference Co-Chairs

Robin Holden  robinholden@mail.und.edu

Amy Carroll  ajcarroll@bremer.com

r  Overall planning coordination for the 2010 Conference

r  Coordinate other sub-committees

r  Development of goals and objectives

r  Planning timeline

r  Budget development and presentation to RMASFAA Board of Directors for approval

r  Follow-up with committees

r  Monitor expenditures

r  Progress reports to RMASFAA Board of Directors

r  Coordinate awards with RMASFAA President’s Award Banquet

Site/Decorations Sub-Committee

Co-Chairs: 

Janelle Kilgore  janellekilgore@mail.und.edu

Laurie Weber  Laurie.Weber@minotstateu.edu

Members:

r  Coordinate conference planning with Alerus and Canad Inn management

r  Coordinate conference planning with the Grand Forks Camber of Commerce and North Dakota Board of Tourism as needed

r  Coordinate with the Alerus Center for meeting room assignments

r  Coordinate all decorations for the conference, to include lunches, dinners, registration, etc.

r  Coordinate with all other sub-committees to carry out the conference theme

r  Coordinate audio/visual needs with the Electronics Sub-Committee

r  Coordinate with Canad Inn regarding comp suites/rooms for special speakers, RMASFAA President and conference headquarters

r  Coordinate promotional materials with Publicity Sub-Committee

r  Coordinate official airline for the conference

r  Develop conference overall evaluations to be part of the registration packet

r  Tally evaluation results and provide to Conference Co-Chairs

Registration Sub-Committee

Co-Chairs:

          MaryAnne Whitman  MaryAnne.Whitman@eac-easci.org

          Christina Hutchison  christinahutchison@mail.und.edu

Members:

r  Develop print and electronic conference registration materials and distribute, plus work with the RMASFAA Electronic Initiatives Committee to arrange (if necessary) the dissemination of this material via the RMASFAA Listserv

r  Staff and operate the registration table and conduct on-site registrations as needed

r  Develop and prepare name tags for conference participants and dignitary/conference committee identification (ribbons, badges, etc.)

r  Provide for registration accounting

r  Coordinate preparation of registration packet (stuffing)

r  Provide list of registrants for attendees to be included in registration packets

r  Coordinate receipt collection with RMASFAA Treasurer

r  Provide for a message and information board at the conference

r  Coordinate theme item give away with the conference co-chairs, vendor/sponsors and publicity committees

Program Sub-Committee

Co-Chairs:

          Katie Nettell  Katie.Nettell@lrsc.edu

          Wally Erhardt  werhardt@nd.gov

Members:

r  Along with the committee members from the remaining states of RMASFAA, solicit ideas for conference interest sessions

r  Identify key issues and topics to be addressed

r  Identify, select and invite speakers and presenters

r  Finalize conference program

r  Secure necessary resume for each speaker for inclusion in the program

r  Secure necessary resume for each interest session presenter to be read by moderator for each interest session

r  Obtain session moderators

r  Be host to non-RMASFAA speakers throughout the conference

r  Finalize speakers, presenters and moderators

r  Coordinate with RMASFAA training committee

r  Plan program to ensure time for the standard presenters (NASFAA Officer, RMASFAA President, Department of Education, etc)

r  Prepare and distribute session evaluations for each session with the assistance of the individual moderators

Entertainment Sub-Committee

Co-Chairs:

          Jackie Payne  jackie.l.payne@wellsfargo.com

          Brigit Sprenger  Brigit.Sprenger@ndsu.edu

Members:

      r  Assist the Publicity Sub-Committee with an invitation for the 2010 Conference to be presented at the 2009 Conference in Kansas City

r  Plan and secure a variety of social events and entertainment options and also arrange for necessary transportation related to these actives and coordinate such transportation with the Transportation Sub-Committee

r  Arrange awards banquet entertainment (lunches and dinners) and coordinate with the Conference Program Committee

r  Prepare ‘bulletin board” for local restaurants, places of interest, city maps, community activities, etc. (work with Site Sub-Committee regarding Grand Forks Chamber of Commerce and North Dakota Department of Tourism assistance)

r  Provide for fun/theme related/gag messages and/or gifts throughout the conference

Publicity Sub-Committee

Co-Chairs:

          Laura Entzel lentzel@nd.gov

          Brenda Zastoupil  brendaz@umary.edu

Members:

  r  Organize the NDASFAA invitation to RMASFAA 2010 at the RMASFAA 2009 conference in Kansas City

r  Plan and develop all promotional materials (including the material stuffed into the 2009 RMASFAA Conference packet).  Coordinate with Site Sub-Committee Co-Chairs

r  Develop promotional articles and teasers for the RMSFAA web site

r  Conduct pre-conference direct mailing to RMASFAA members and e-mail messages to the RMASFAA Listserv (requires some coordination with the Registration Sub-Committee and the RMASFAA Membership and the Electronic Initiatives Committees to obtain current list of members with mailing addresses and for submitting messages to the Listerv)

r  Design and print signs for conference sessions (coordinate with Program Sub-Committee)

r  Design and print signs or identifiers for sponsors or events and breaks, as well as vendor identification (coordinate with Vendor/Sponsor Sub-Committee)

r  Design and print the final conference agenda (coordinate with Program Sub-Committee)

r  Design and print special invitations for the RMASFAA President’s Reception, etc.

r  Design and print daily newsletter at conference

Vendor/Sponsor Sub-Committee

Co-Chairs:

          Jean Rock  jeanr@slfc.com

          Shirley Hanson  Shirley.M.Hanson@mayvillestate.edu

Members:

r  Coordinate activities with RMASFAA Corporate Development Committee

r  Identify and solicit local, state, regional, and national sponsors

r  Coordinate vendor set-up and space with the Site Sub-Committee and Publicity Sub-Committee

r  Coordinate sign design and promotion with the Publicity Sub-Committee

r  Coordinate receipt collection with RMASFAA Treasurer for vendor payment and sponsor contribution

r  Coordinate give away and drawing prizes throughout the conference (special give aways, state gifts, etc.)

Transportation Sub-Committee

Chair: Cathy Krostue  cathykrostue@mail.und.edu

Members:

r  Coordinate with the conference hotels for the use of hotel vans to shuttle conference attendees from the airport to the hotel and back at the end of the conference

r  Coordinate the use of other available vehicles for transporting conference attendees from the airport to hotels if necessary

r  Contact local car rental agencies regarding the availability of rental cars for the conference and if any special coordination needs to be made (associate members may be the most likely to utilize rental cars during the conference)

r  Coordinate with the Entertainment Sub-Committee regarding the transportation needs for any off-site social/entertainment/local activities of interest prior to or during the conference

Electronics Sub-Committee

Co-Chairs:

          Rohit Kulkarni  rohitkulkarni@mail.und.edu

          Ken Wallace  Ken.Wallace@eac-easci.org

Members:

r  Coordinate and secure the necessary audio/computer/video equipment for general sessions and for each breakout session

r  Compare costs for said equipment through the Alerus Center and report to the Conference Co-Chairs for approval

r  To the maximum extent possible, utilize equipment from the RMASFAA member institutions/organizations